Fundraising Templates Library

When you have no warm path. Keep it under 120 words.

Subject: [Company] — [one-line traction proof], raising [round size]

Hi [First name],

I saw [specific reason: their investment in X / post about Y], which is why I am writing to you rather than a list.

[Company] helps [customer] [do outcome] without [pain]. Since [month], we have [traction: e.g. grown to €XXk MRR, +XX% MoM, with N paying customers].

We are raising [round size] to [the one milestone the money buys]. [Notable investor/angel] has committed [amount], if true.

Would a 20-minute call in the next two weeks make sense? A short deck is attached.

Best,
[Your name]
[Role, Company] · [phone]

Ask a mutual contact to check with the investor first. Make it forwardable.

Subject: Intro to [Investor name] at [Fund]?

Hi [Contact first name],

Would you be comfortable asking [Investor name] whether they would like an introduction to me? Only if they say yes — no pressure either way.

Below is a short blurb you can forward as is:

---
[Company] ([website]) helps [customer] [do outcome]. [Traction in one line]. The team: [one line on why you]. They are raising [round size] for [milestone], and [Investor name] came up because [fit: stage, sector, portfolio company].
---

Thank you — happy to return the favour any time.

[Your name]

Send 5–7 working days after the first email, once. Add something new.

Subject: Re: [original subject]

Hi [First name],

A quick update since my last note: [new proof point — new customer, metric, hire, partnership].

If [Company] is not a fit for [Fund] right now, a one-word reply is completely fine and helps me plan. If it is, I would value 20 minutes.

Best,
[Your name]

Send monthly to investors and to prospects you are courting. Same structure every time.

Subject: [Company] update — [Month Year]: [headline in five words]

Hi all,

TL;DR: [one sentence on the month]

Key metrics
- [MRR/revenue]: [value] ([+/-]% MoM)
- [Customers / active users]: [value]
- Net burn: [value] · Runway: [months]

Highlights
- [Win 1]
- [Win 2]

Lowlights (and what we are doing about it)
- [Problem] → [action]

Asks
- [Specific intro: "an intro to the Head of Ops at X"]
- [Specific advice or hire]

Thank you,
[Your name]

Acknowledge fast, commit to a timeline, do not accept on the spot.

Subject: Thank you — [Fund] term sheet for [Company]

Hi [First name],

Thank you for the term sheet and for the time your team has spent with us. We are genuinely excited about working together.

We are reviewing it with our lawyer [and existing investors] and will come back with any questions by [date]. Our aim is to sign by [date].

Could you share who on your side will handle legal and due diligence, so we can prepare the data room?

Best regards,
[Your name]

Keep the door open and learn something — many “no”s become “yes” in the next round.

Subject: Re: [Company]

Hi [First name],

Thank you for the clear answer and for the time — I appreciate it.

If you are open to it, what would you need to see for [Company] to become interesting for you? Even a single sentence helps us.

With your permission I will add you to our quarterly update, so you can follow our progress.

All the best,
[Your name]

Prepare before your first meeting. Share in stages: light version first, full version after a term sheet.

DATA ROOM CHECKLIST — [Company]

1. Company
[ ] Pitch deck (send-ahead version) and one-pager
[ ] Certificate of incorporation / commercial register extract
[ ] Articles / memorandum of association, shareholders’ agreement
[ ] Current cap table (fully diluted), option plan, convertibles (SAFE / notes)

2. Financials
[ ] Last 2–3 years of accounts (or since founding)
[ ] Monthly P&L, cash flow and bank balance, last 12 months
[ ] 18–24 month financial plan with assumptions
[ ] Metrics sheet: revenue, burn, runway, CAC, LTV, churn, gross margin

3. Commercial
[ ] Top customer contracts and pipeline
[ ] Cohort / retention data
[ ] Pricing and unit economics

4. Product & IP
[ ] Product overview and roadmap
[ ] IP assignment from founders, employees and contractors
[ ] Trademarks, patents, domains

5. Team & legal
[ ] Org chart, key employment contracts, founder vesting
[ ] Pending disputes, permits, GDPR documentation
[ ] Grants and state aid received (with conditions)

One slide. Tie money to milestones, not a budget.

USE OF FUNDS — [round size], [runway] months

Headline: "[Round size] gets us to [milestone that unlocks the next round] by [date]"

Split (3–5 buckets, percentages that add to 100%)
- Product & engineering — [X]% → [what it buys: e.g. v2, integrations]
- Sales & marketing — [X]% → [e.g. 2 AEs, entry into market Y]
- Operations & G&A — [X]% → [e.g. finance, legal, office]
- Buffer — [X]%

Milestones (what the next investor will see)
1. [Metric] from [now] to [target]
2. [Market / product milestone]
3. [Team milestone]

Tip: build the numbers with the Funding Goal calculator.